The Voucher Module is a sub-module of Point of Sale. Therefore, POS is required in order to sell and redeem vouchers.
Voucher Numbering
Pre-geneated Vouchers: You can sell physical vouchers which already have a number printed (or magnetic card encoded) and allocate that number at the time the voucher is sold by keying in the number (or swiping the magnetic card).
Additionally, you can allocate voucher numbers to certain voucher types before they are sold, leaving the operator to simply activate the voucher at time of sale.
System Generated: Sell a Voucher and the system will generate its own number which can then be allocated to the sold voucher.
Back office Vouchers
The Voucher Ledger allows back office enquiries and forfeitures of Vouchers.
Full transactional and aged ledger reports of Vouchers can also be generated.
Voucher Types
Value Vouchers: Hold a monetary value and allow redemption of any sales item available in POS at their current sale value. For example, a gift voucher, or a prize voucher.
Item Vouchers: Hold a count value and only allow redemption of certain items. For example, a Corporate Voucher allowing the holder redemption of 100 rounds of golf.
Detailed explanation of Item Vouchers
Item
Vouchers are a great way to manage and sell corporate packages. They give the ability to sell and redeem vouchers through POS which store a
count of a number of items to sell.
Each voucher can store a count of one or more “voucher items” to redeem.
However, if multiple “voucher items” are available on a voucher, they all
contribute to the overall count of the voucher and therefore will all redeem at
the same value.
For example, if morning rounds of golf are normally more expensive than
twilight rounds. A voucher may allow redemption of 100 morning rounds of golf,
but may also allow redemption of twilight rounds of golf. If the voucher holder
(customer) chooses to redeem twilight rounds instead of morning rounds, he or
she can, but it still reduces the count of the voucher by one for each
redemption. And they are sold through POS with the same value (regardless of
whether they are morning or twilight rounds).
A Voucher Item can be made up of multiple sales items. For example, a Voucher Item called “Twilight Round” could be made up of $20 Green Fee and a $5 Levy.
Note that an Item Voucher can only hold one count. Therefore a package
consisting of 100 rounds of golf and 20 buckets would require two vouchers (one
for comps and one for buckets).
- Flexible new options for packaging pay-as-you-go memberships, particularly corporate.
- Faster, more accurate tracking of your gift vouchers
- New promotional opportunities
Voucher Ledger integrates with Point of Sale
POS is used to sell and redeem vouchers.
POS with Voucher Module would include an area (or screen) where Voucher buttons would be set up, such as:
- Sales Buttons for Vouchers which are not pre-generated
- Button to sell Pre-Generated Vouchers
- Button to Redeem Item Vouchers
- Button to Lookup Voucher details and balances
- Button to pay (redeem) a Sale with a Value Voucher
- Button to redeem an Item Voucher
Voucher Ledger integrates with Membership
Vouchers can optionally be linked to a Member or Sundry Debtor. In this case, Vouchers can be looked up by the person they are linked to.
Additional information, such as a contact phone number, can be added to the individual voucher.
Contact details for marketing can also be maintained using the Membership Customer Database.
Voucher Ledger integrates with Financials
The Voucher Ledger is fully reconcilable with Voucher Liability
accounts in the General Ledger. Sales, redemptions and forfeits of
vouchers all post to the General Ledger.
Multiple Voucher Liability accounts can exist. For example, Voucher
Liability accounts can be created for Gift Vouchers, Corporate Round
Vouchers, Birthday Vouchers, Promotional Vouchers etc.
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