Social & Sporting Clubs

Managing your members

Micropower’s Membership Solutions are designed to give you the competitive edge.  They provide not only a central data base for all of your members’ details, they are also a powerful tool for managing customer relationships.  As all of the information is kept in one place, you save time in entering and amending data.

Encouraging repeat business

By using Micropower’s Gaming Interface, you can simplify the management of your member’s loyalty points so that they can earn and redeem points through both your Point of Sale outlets and Gaming.  By making it easier for members to accrue points, you are more likely to encourage repeat business and increased loyalty.

By having a central repository for all of your membership data, you are better equipped to treat your members as individuals and to increase your membership base.  As Micropower’s Membership Solution integrates with other solutions such as Point of Sale, Marketing and Financials Solution, it is a potent business device.

Intelligent marketing solutions

Micropower has provided marketing solutions to many of Australia’s most successful social and sporting clubs.  Our system delivers incremental revenue by installing highly functional, easy-to-use software and providing all of the training and support you need to make the most of your investment.  Club Mail enables you to send targeted, meaningful messages to all or a select group of your members.

Regular email newsletters are the perfect method for staying in touch with your members as well as being the ideal vehicle for advertising upcoming events and promotions.

World Wide Web

Micropower’s Marketing Solutions offer a range of options to help Club Managers communicate with their members.  A strong internet presence is a must for building and maintaining your membership base.  It is a vital link between a club and its members, as well as an important means of attracting new business to other areas of the club.

Micropower’s Website Solution is the ultimate marketing device.  Our websites are professionally developed and designed so that visitors to your site can easily find the information they need.  With Micropower’s Content Management System, Club Space, it is easy to update your website by adding and removing images, updating text and creating photo galleries to keep your site fresh and interesting.

You can also promote special events for members on the site – this can easily be managed by scheduling in advance what dates you want your events to be shown and the system does the rest.

Increased loyalty = increased revenue

Loyalty points are an increasingly popular method to encourage members to use the club’s facilities more regularly.  With Micropower’s system, you are able to decide how points are allocated and control how they are redeemed.  Redemption of points can be done at any Point of Sale terminal around the club.  By combining loyalty points with other Marketing Solutions offered by Micropower, you will see increased revenue and improved profitability almost immediately.

Managing events with ease

Micropower’s Functions Booking Solution contains a range of useful features to help you manage functions and events at your club.  The system has the ability to simplify your bookings and quotes, better allocate staff and automate your invoicing.  Save time in processing quotes and improve the accuracy of your bookings with our easy-to-use function diary.  This can be viewed by all staff, giving anyone the ability to see current availability at a glance and reducing the chances of a double booking.

You can also easily create task lists for yourself or allocate tasks to other employees, thus enhancing your ability to effectively manage staff members.  Through the diary, you can easily amend an event time or duplicate events over a number of days.  Functions are flagged in the diary to show a different colour depending on the status, e.g. enquiry, tentative, confirmed or cancelled.

Simple invoicing

Invoicing is made easier as Micropower’s Function Bookings allow you to charge customers in a number of ways such as at a flat rate or charged to individual members.  Plus, if you have Micropower’s Financials Solutions, the amounts for each function item are automatically entered into the general ledger saving staff time and reducing the possibility of error.

It also integrates with our Point of Sale Solutions so that deposits and other charges made at the point of sale can be posted to the event account and will be reflected on the invoice.

Accurate reports

Our comprehensive reporting feature means you have timely and accurate information always at your fingertips.  At the time of installation, you can customise your stationery so that you produce professional looking proposals.  The reporting function also enables you to produce internal running sheets, allocate tasks to staff and manage jobs such as following up deposits due.

A full audit trail is maintained so that you can easily see who has made any changes in the system along the way.

Micropower’s Function Bookings Solution ticks all the boxes when it comes to managing functions and events at clubs.

Work smarter, not harder

Micropower’s Stock & POS Solutions give you the capacity to control costs while improving efficiency and increasing sales.  Having a fully automated system for controlling your stock and ordering systems will ensure you have accurate and reliable data always at your fingertips.  The system provides a fully transactional ledger of stock movements.  Purchase orders can be generated automatically with in-coming stock, items issued and stock transferred easily recorded.

The system also provides for periodic stock-taking, and includes a range of reports and audit trails.  Because Stock Control integrates with Micropower’s Financials Solution, you maintain control whilst minimising double handling of data.

More Than Just Point of Sale

Micropower’s POS system does more than just process Point of Sale transactions.  It can be used as a complete restaurant management, advertising and promotional device.  Table service is more efficient by having graphical floor plans on display at the Point of Sale.  Flexible printing options ensure kitchen staff are kept informed and orders are processed faster.  With the addition of electronic menu boards, you can also advertise specials and other promotions – all easily controlled from the back office.

Rostering made easy

How much of your time do you spend agonising over staff rosters?  Micropower’s Rostering Solution saves time in generating rosters by automating much of the process.  It ensures you always have staff with relevant qualifications, such as RSA or gaming, on site and creates a fairer system by distributing rosters evenly and according to availability.

Micropower’s Operations Solutions are designed with the hospitality industry in mind and will have your club running as smoothly and efficiently as possible; resulting in cost savings and a better bottom line.

Improving efficiency

Ease of access to information, the ability to reconcile and clear audit trails are paramount for efficiency in any business.  Micropower’s Financial Solutions cut through your data entry time and ensure you receive accurate and up-to-date information when you need it.

Seamless outcomes

Every aspect of this system works seamlessly together.  Our Financial Solution will handle all of your regular accounting tasks with ease; from creditors and debtors ledgers, to cash flow reporting and even your asset register.  The easy-to-use data entry facility allows for the input of journals, receipts and payments, and, with no double entry, you save time whilst minimising human error.  Our system makes everything from formulating budgets and forecasting your financial position, to BAS requirements and end of year reporting a breeze.

Focussing on budgets & forecasts

Formulating budgets and producing forecasts is made easier with Micropower’s Financials Solutions.  Budgets can be established for each account either by individual month or by automatic allocation based on the annual total.  The actual monthly movements and budget figures can be copied to the forecast values for each account, allowing easy comparison of the budget and actual leading to more accurate forecasts.  Both budgets and forecasts can also be prepared in excel and imported into the system.

Another useful tool for managing your club, Micropower’s Cash Flow Reporting gives you management control like never before.  You can forecast your closing bank balance for every month, giving you a better idea of your forecasted financial position.  You can also compare your forecast to your actual cash flow quickly and easily.

Straightforward payroll

Micropower’s Payroll Solution will automatically calculate your employees’ wages – all you have to know is what hours your staff worked.  Because all of the relevant state and federal awards have been pre-installed, the system automatically calculates any relevant penalties and deductions such as uniforms and meals.

Because Micropower’s Financial Solution integrates smoothly with our other Solutions such as Membership, Point of Sale and HR Solutions, your staff can save time and minimise errors, thereby improving your bottom line.

Managing your most valuable resources

Human Resource Management is one of the biggest expenses in any business.  Having a comprehensive and accurate reporting system is the key to managing your employees in a cost effective manner.  Micropower’s Human Resource Management system provides an easy-to-use, central repository for all of your employee records, including training needs, leave entitlements and health records.  It can also be used as a means to help progress staff through your business to reduce staff turnover and wage expenses.

Keeping information secure

Because the system has individual logins and passwords for managers, sensitive information is kept confidential.  You control what level of access individual staff members have to the records.  We have also a comprehensive range of reports available such as occupation hours and termination reports, along with letter templates such as certificate of service and completion of probation.  This means that you can store all of the information you previously held in separate files in one, secure location electronically.  By having all of this information in one place, all of your legal requirements are covered.

For a fully functional system, Micropower’s Human Resource Solution integrates with our Payroll and Rostering systems so, because you are only entering the information once, you reduce the chances of human error whilst saving time and money.